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AYSO REGION 33 - ENCINO, CA (Balboa Park)

Volunteering 101

Welcome Parent Volunteers

Everyone Plays!  Everyone Volunteers!

Encino AYSO Region 33 is a 100% volunteer organization.  As a result, we are able to charge the lowest possible fee for children to play organized soccer in our area. To make this work, each family is expected to volunteer an average of one hour per week per child.  For some parents that might mean weekly involvement, while for others it may mean concentrating their participation a few times a year, such as with a special event or preparing the launch of a new season.  Every parent has either a special talent or simply some spare time to help.  No previous soccer knowledge is required for any role.  We provide all required training/certification. Read on to find the volunteer role that suits you!

Team & Game Volunteers:
Each team has certain on-the-field roles (i.e. Coach, Manager, Referee, Chaperone) that are necessary for the weekly success of that team, and each team is required to provide a minimum of three referees, so we can ensure that our games are safe, fair, and fun for the players. Team Referees earn Volunteer Points, which are used to qualify the team for special awards or advancement in the playoffs.

COACH:
Sets up and runs training and practices for the team. Is responsible for the conduct of players, parents and others associated with the team at all practices and games. Should also help the Team Manager in the recruitment of parent volunteer referees. (Age appropriate training & certification—provided by AYSO—will be required.)

ASSISTANT COACH:
Gives assistance to, and can substitute for, the head coach as needed.  (Age appropriate training & certification—provided by AYSO—will be required).

TEAM MANAGER:
As the coach’s administrative partner, oversees team organizational needs. Coordinates parent volunteer assignments and refreshment schedules, recruits referees and keeps track of “referee points,” handles communications with players’ families, prepares team rosters, collects & maintains player medical release forms, etc.  (Safe Haven online training & certification will be required.)

REFEREE (Center):
The official in charge of the match at every game. The referee’s #1 job is to keep the game safe, fair, and fun for the players.  (Age appropriate training & certification—provided by AYSO—will be required).

ASSISTANT REFEREE (Linesperson):
The assistant referees signal when the ball has gone out of bounds, signal the direction of restart and in 10U & above, recognize and signal offside violations.   Assistant Refs also document the playing time of each player on the game card.  (Age appropriate training & certification—provided by AYSO—will be required).

PRACTICE CHAPERONE/SAFE HAVEN ADVOCATE (7U & ABOVE):
Person must be the same gender as the players.  Promotes AYSO’s Kids Zone & Safe Haven policies at the team level.  Attends all practices and accompanies players to the restroom as necessary.  (Safe Haven online training & certification will be required.)

Off-The-Field Admin Volunteers:
Rather than helping out only with one particular team, parents may choose to take on a role that benefits their division or the SM AYSO region as a whole. Many roles can be done from home on a flexible schedule. (Safe Haven online training & certification will be required for many roles.)

COACH ADMINISTRATION:
Help organize coach training and certification tracking. Best for organized folks who can devote a couple hours a week in the summer and September. 

COMMUNICATIONS, PR, WEBSITE:
With so many busy families, getting the word out about SM AYSO is essential. If you’ve ever seen an out of date message on our website, it’s because we need a bigger team of folks to help keep the information up to date.  We need a variety of skilled writers who are also computer savvy folks. Those that have writing skills who can be a “Section Editor” of section of our website, keeping the information relevant to our families. We also need  writers to write press releases and submit them to the various local newspapers & online sites.

DIVISION COMMISSIONER / ASSISTANT:
Responsible for the operation of their respective divisions.  They recruit the coaches for their Division with the help of the RCA and oversee team formation and scheduling.  If there is already a Division Commissioner, you can assist that person in various administrative capacities. Depending on the needs of the division, the administrative duties may range from tracking game cards to organizing schedules.

EVENT PLANNING COMMITTEE:
Each division will plan a booth or two for Picnic in the Park.  The Planning Committee will decide what your division should do, and help organize what is needed to make it happen.

EXECUTIVE BOARD / SENIOR STAFF MEMBERS:
Responsible for the Region’s operation, the board meets monthly to set policy & procedures.  (See “Volunteering” on website for list of positions.)

FIELD MANAGEMENT:
Assist with any field-related needs including weekly field lining (Fridays or very early Saturday morning); Or help measure, layout & paint the fields at the beginning of the season for several days & organize field equipment.

FUNDRAISING AND FINANCE:
Help solicit sponsors for our region or other methods of raising funds.   Or help with financial administrative functions, such as tracking expenses.

REFEREE ADMINISTRATION:
We need several people to help track all the required AYSO certification requirements required of our referees to ensure they are trained & qualified to oversee your kids.  Best for organized folks who can devote a couple hours a week in the summer and September.  Additionally, with over 200 referees needing to be scheduled each week, every division needs their own referee scheduling coordinator.  Involves a couple hours a week throughout the season.

REGISTRATION AND OUTREACH:
Help promote SM AYSO to underrepresented & underprivileged communities in the region for the next season during the latter half of the calendar year & in January including setting up info. booths.  Or help with administrative functions, such as tracking refunds or registration fees.

Ready For Even More Adventure?
If you are ready for an even more active role, we’ve got that too!

REGIONAL COMMISSIONER:
The Regional Commissioner shall have the responsibility and the authority to manage the day-to-day business of the Region as described in Article III of the AYSO Guidelines within the framework of the AYSO operating regulations and the Guidelines.

ASSISTANT REGIONAL COMMISSIONER (BOYS AND GIRLS DIVISIONS):
The Assistant Regional Commissioner, shall perform such duties as may be delegated to the Assistant Regional Commissioner by the Regional Commissioner and, in his/her absence, shall perform the duties of the Regional Commissioner on behalf of the Region.

ASSISTANT REGIONAL COMMISSIONER FOR SELECT AND ADDITIONAL PROGRAMS:
The ARC for Select & Additional Programs is responsible for working with the Regional Commissioner and the Regional Board in the planning, implementation and supervision of participation in tournaments, soccerfests and other additional soccer opportunities for Regional players outside the primary regular Fall season program.

REGIONAL REFEREE ADMINISTRATOR:
The Regional Referee Administrator shall arrange for orientations, clinics and training programs for all referees and assistant referees in the Region at least annually, and shall coordinate his/her efforts with the Regional Commissioner and the Area Referee Administrator.  The Regional Referee Administrator shall require that each referee complete a volunteer application form in accordance with the National Support Center’s applicable policies and guidelines.

REGIONAL COACH ADMINISTRATOR:
The Regional Coach Administrator shall be responsible for the recruiting, training and supervising of all coaches in the Region. The Regional Coach Administrator shall require that each coach and assistant coach or other team player trainer complete a volunteer application form in accordance with the National Support Center’s applicable policies and guidelines.

Still Haven’t Found Your Ideal Volunteer Role?
If you have an area of interest but haven’t seen it listed, please contact us – we can likely find a way to make it work for you. Email our Director of Volunteer Recruitment, Mark Lambert at [email protected]




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AYSO Region 33 Encino (Balboa Park)

P. O. Box 17628 
Encino, California 91316

Email Us: [email protected]
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